Websites & Hosting: Email Hosting

Email Hosting Services is a process on the internet that manages email servers. These services are offered in detailed packages with options that are different from free email or web mail. Email hosting services are intended for demanding email users who are running small to midsize businesses. Larger enterprises will run their own private email hosting service. They'll use their own equipment and software which includes Microsoft Exchange or Postfix.

Understanding Email Hosting

Email hosting is an internet or web based service. It rents out space and operates the email service. Hosting services such as this will differ from Webmail sites like Yahoo and Google. Users have their own domain name that represents their brand of business as opposed to a Gmail or Yahoo account. Email hosting services provide more advanced solutions and options as compared to web based free email. Services include security email authentication schemes, routing and replication. These options will vary according to the hosting provider. Many email hosting services focus on management and filtering, while others are heavily concentrated on security.

What To Look For In An Email Hosting Service?

Consistent up time time is the most important factor when working with an email hosting service. It is important for the user to know that their account will be available to send and receive messages at any time. Lack of communication can cost and active business a great deal of money.

Security is yet another crucial factor of any type of business big or small. Email threats can cause leaks that release valuable information about the business and its clients. This jeopardizes the relationship between the business and customers. A reliable anti-malware and anti-virus filtering system will contribute to effective daily operations. Spam filtering also thins out unnecessary email traffic so that a company can stay focused on important messages.

There must be enough storage to operate a business email properly. Users will need to archive and store a certain amount of information. Storage space also allows the user to send and receive emails that have extremely large attachments.

Cloud-Hosted Email Services

Cloud services allows the user the flexibility to access their email from anywhere using any type of device. Only an internet connection is needed. The user can login to their cloud hosted email address with a login name and password. Incoming and outgoing messages will automatically sync with one another. Cloud hosted services offer reasonable packages that make it user-friendly for all types of clients. There's a secure address and between 25 GB and 100 GP storage space. Attachments as large as 50mb per message are capable of being sent. Security features such as virus and spam protection are also readily available when using cloud-hosted email.

Email Archiving & Migration

Users are faced with significant cost and risk whenever their archive infrastructure changes. Archived software may need to be upgraded. Replacing storage is sometimes necessary, as well as moving the legacy email archive to a new platform. It is also possible to move the archive to Microsoft Exchange 2013, Office 365 or an alternative cloud service. It takes significant administrative resources to migrate an email archive if the right tools are not available. The effects are very broad and can result in periods time interruption.

Exchange web services was the common method for moving archives to Office 365 or Microsoft Exchange. The process is very time consuming. Using an archive shuttle will limit risk hand save man-hours. The system automatically performs the process of migration. It also avoids user downtown. There are audit trails and security logs in place to ensure that migrated information is transferred as easily as possible. The advanced investigation protocol option of the archives shuttle ensures that the information transferred from to Office 365 or Microsoft Exchange will remain in the same format as it was when it went in.